PLANNING BOARD MEMBERS

BROOKS MORTON CHAIR
BETH BEAN VICE CHAIR
JOE ALOISIO
PAT ROMA
SUSAN HERLIHY
DAVID WALKER
MARK WIGHT
AMANDA OTTONE ALTERNATE

Planning Board Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, July 1, 2009
Present: Brooks Morton (Chairman), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Pat Roma (Vice Chair), Susan Herlihy, Jack Taylor (Alternate) ________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00PM.
Old Business
Minutes: Minutes of the previous meeting were reviewed. Pat Roma made a motion to accept the minutes of the June 17th, 2009 Newry Planning Board meeting as written. Beth Bean seconded the motion. There was no discussion. The motion passed with a unanimous vote.
Old Business

Sunday River Inn – SnowConnect (#09-166):

Joe Aloisio stepped down as a board member to represent the applicant. Brooks appointed Jack Taylor as a voting member. Joe informed the board that the Wight house’s septic system has been inspected and is functionally correctly. There will be no change to its status as being a residence only, and the board accepts that no additional information is required. Brooks stated that the board can make the ownership status of the Sunday River Inn a condition of approval. Joe will provide the board with a septic plan and how it relates to the storm water runoff. Pat Roma made a motion to add a condition of approval to this project. The project, as described, will be approved pending ownership of the property. David Walker seconded the motion. A discussion ensued regarding the approval. There was a unanimous vote in favor. For the record, there is no Mylar for site plans. The town will receive a paper plan. Brooks reappointed Joe Aloisio to his seat on the board.



Mahoosuc Glen Project:

Chris Anderson was present to represent the Mahoosuc Glen Homeowners Association. The Association would like to complete one of the cul-de-sacs and bring it up-to-code. It does differ, slightly, from the original plan. It does not affect any boundary lines. This project does not involve any modifications. The board took no action on this project.

Brooks received a request for a Timber Village modification. Brooks asked for a motion. Pat Roma made the motion. Susan Herlihy seconded the motion. There was a unanimous vote in favor.

Tom DuBois was present, representing Main Land Development, for the applicant. Mr. Webb has withdrawn his commercial building application. He now has a plan for one single family residence on the front portion of the lot. The applicant has reduced his project from 7 units down to 6 units. Pat Roma made a motion that the board proceed with signing the Mylar with no significant change noted. Joe Aloisio seconded the motion. There was no further discussion. There was a unanimous vote in favor.

Brooks received a request for a modification for the Prospect at Sunday River. David Walker made a motion to add the project to the agenda. Joe Aloisio seconded the motion.

Tom DuBois was present, representing Main Land Development, for the applicant. The project is in regards to the three lot subdivision for Schiavi homes. The plan for Gallaway Lane put it directly in line with a utility pole. The applicant would like to adjust the road to the side of the pole. There will be no lot line changes, no right-of-way changes, and no road standard changes. Joe Aloisio made a motion that no formal action needs to be taken. Jack Taylor seconded the motion. There was a discussion regarding the pole and a specific plan for the CEO. The motion was defeated. Joe Aloisio made a motion that the board recognize that this as a field change and accepts the plan as final. Pat Roma seconded the motion. There was no further discussion. There was a unanimous vote in favor. Brooks signed the plan as approved on July 1, 2009.

Mail:

An invitation to the planning board inviting them to an open house honoring the 50 years of marriage of Norman and Eleanor Davis, Saturday the 15th of August, 2009 from 1:00to 4:00PM at the Bear River Grange hall.

Open Discussion:
a. Brooks asked to limit e-mails to procedural items

b. Pat Roma discussed the requirement of a 300’ radius for a well protection area

Adjournment: Beth Bean made a motion to adjourn the meeting; Susan Herlihy seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 7:58 PM.
Next Meeting The next meeting of the Newry Planning Board will be held Wednesday, July 15, 2009. PAGE 1

AGENDA FOR SEPT. 2, 2009

Newry Planning Board Agenda
September 2, 2009


1) Minutes of July 15, Meeting

2) Old Business

3) New Business

4) Finding of fact
a) Sunday River Inn Snow Connect
b) Sunday River Skiway
c) Robert Lowell Shoreland Zoning

5) Mail

6) Open Discussion

7) Adjournment

NEWRY PLANNING BOARD
MINUTES OF MEETING
Wednesday, July 15, 2009

Present: Brooks Morton (Chairman), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Pat Roma (Vice Chair), Susan Herlihy, Jack Taylor (Alternate)

________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 6:57PM.


I. Old Business
Minutes: Minutes of the previous meeting were reviewed. Pat Roma made a motion to accept the minutes of the July 1, 2009 Newry Planning Board meeting. Beth Bean seconded the motion. There was a discussion of the minutes. Pat Roma amended his motion to accept the minutes as amended. Beth Bean seconded the amended minutes. The motion passed with a unanimous vote.


a. Sunday River Inn ¡V SnowConnect (#09-166):

Joe Aloisio stepped down as a board member to represent his clients.

Brooks appointed Jack Taylor as a voting member.

Joe distributed a copy of a letter that he had given to the CEO along with a final Sunday River Inn septic system plan for the SnowConnect project to the board. David Bonney concurred that the septic system is adequate for the SnowConnect project.

Criteria Item F had been tabled at the previous board meeting pending the final septic system plan. Brooks asked for a vote. The board voted unanimously in favor of accepting Item F.

David Walker distributed the Findings of Fact to the board. The board reviewed the updated version of the Findings of Fact. David added the following condition of approval:

1. The approval will expire in 1 year if the sale to SnowConnect is not completed.

Susan requested that David add ¡§Skiway¡¨ before Access in Item E.

2. Criteria F will be changed to read: Based upon a review of the current design and review of the calculations provided by the applicant regarding the proposed use of the septic system, and after review and approval by LPI, the board determined that the criteria had been met.

3. Criteria H will read: The board came to a conclusion, after making a site visit to the property and based its¡¦ decision on the current use of the property not being changed, there will be no additional burden or significant impact to the area.

Jack Taylor made a motion to accept David¡¦s last statement as an addition to ¡§H¡¨ in the Findings of Fact. Pat Roma seconded the motion. There was a unanimous vote in favor.

Brooks requested a motion for approval of the project. Pat Roma stated, so moved. Jack Taylor seconded the motion. There was a unanimous vote in favor.

Pat Roma made a motion to accept the Findings of Fact as amended. Susan Herlihy seconded the motion. There was a unanimous vote in favor.


III. Mail:
„X No mail

IV. Open Discussion:

a. Brooks will distribute the Findings of Fact, which had been drafted by the attorney for the appeals board for the Black Bear project, as soon as he receives them.

b. Brooks reported on the meeting of the ordinance committee and the fact that the Chadbornes had issues with the land in rural development


V. Adjournment: Joe Aloisio made a motion to adjourn the meeting; Pat Roma seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 7:40PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, August 5, 2009.
Brooks will contact the board if no meeting is necessary.

Newry Planning Board Agenda
June 17, 2009


1) Minutes of June 3 Meeting

2) Old Business
a) Sunday River Inn

3) New Business


4) Findings of Fact

5) Mail

6) Open Discussion

7) Adjournment

NEWRY PLANNING BOARD
MINUTES OF MEETING
Wednesday, June 17, 2009

Present: Brooks Morton (Chairman), Pat Roma (Vice Chair), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio,, Susan Herlihy, Jack Taylor (Alternate)


________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00PM.


Old Business
Minutes: Minutes of the previous meeting were reviewed. Pat Roma made a motion to accept the minutes of the June 3, 2009 Newry Planning Board meeting. Joe Aloisio made one amendment. Joe Aloisio seconded the motion. Pat Roma agreed to the amendment. There was no further discussion. The motion passed with a unanimous vote.


Sunday River Inn-SnowConnect (#09-166):

Joe Aloisio stepped down from the board as a voting member. Brooks appointed Jack Taylor as a voting member.

Joe Aloisio distributed a letter to the board, dated June 17, 2009, signed by Stephen and Margaret Wight, allowing use of the parking lot across from the Sunday River Inn.

Joe Aloisio agreed to a request by the board to add curbing along the edge of the parking lot abutting the Skiway Road as a condition of approval.

Joe Aloisio agreed to a request by the board to add signage stating the entrance and the exit of the business as a condition of approval.

The board will allow the owners to make the determination regarding installing a catch basin for the storm water drainage, if they deem it necessary.

Pat Roma made a motion to review the criteria of approval. Susan Herlihy seconded the motion. There was no further discussion. There was a unanimous vote in favor.

As a new process, the board reviewed the Criteria of Approval in conjunction with the Findings of Fact.

CRITERIA FOR APPROVAL FOR THE UNIFIED DEVELOPMENT REVIEW ORDINANCE

Pollution – There was a unanimous vote in favor
Sufficient Water – There was a vote in favor.
Municipal Water Supply – There was a unanimous vote in favor
Erosion – There was a unanimous vote in favor
Traffic – There was a unanimous vote in favor
Sewage Disposal – Suspend vote
Municipal Solid Waste Disposal – There was a unanimous vote in favor
Aesthetic, Cultural and Natural Values – There was a unanimous vote in favor
Conformity with Local Ordinances and Plans – There was a unanimous vote in favor
Financial and Technical Capacity – There was a unanimous vote in favor
Surface Waters, Outstanding River Segments – N/A
Ground Water – There was a unanimous vote in favor
Flood Areas – There was a unanimous vote in favor
Fresh Water Wetlands – There was a unanimous vote in favor
Rivers Stream or Brook – There was a unanimous vote in favor
Storm Water – There was a unanimous vote in favor
Spaghetti Lots Prohibited – N/A
Municipal Services – There was a unanimous vote in favor

Brooks requested that Joe supply a final map showing the well and septic system on the property.

Joe Aloisio resumed his seat on the board. Jack Taylor returned as alternate.

Mail:
None

Open Discussion:

Adjournment: Pat Roma made a motion to adjourn the meeting; Susan Herlihy seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 9:00PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, July 1, 2009.

Planning Board Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, January 6, 2010
Present: Brooks Morton (Chairman), Pat Roma (Vice Chair), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy,
Absent: Mandy Ottone (Alternate) ________________________________________________________________________
Proceedings:
Meeting was called to order at 7:02 PM by Chairman, Brooks Morton. Previous meeting’s minutes were reviewed. Susan moved to accept the minutes as written. Joe seconded. There was no discussion. Motion passed unanimously.

New Business -- none

Old Business -- none

Findings of Fact
a) The Colony (#09-173): The findings, prepared by Mark Wight, were distributed to the board for review. David made a motion to accept as written. Joe seconded. A change was suggested and discussed. Beth made a motion to amend the Findings of Fact striking the title “Conclusions of Law”; Joe seconded. All members voted in favor of the amendment. The board members then voted unanimously in favor of approving the amended Findings of Fact.

Mail -- none

Open Discussion
a) The board began a working session on the newly proposed Unified Development Review Application drafted by Joe. Suggested changes included:

Under “required for major & minor subdivision and site plan applications”: (Section 1)
o # 1 Proposed name of development, add “approved by the E-911 Addressing Officer”
o Following #8 asking about corporations, add a new #9 stating “Attach copy of Secretary of State’s registration”
(Note – numbers noted for the rest of this section are off by one due to the addition above)
o # 18, changed wording to “Ownership, option to purchase, or sales contract”
o # 24 Zoning District, list all the various districts and zones with “check all that apply” noted, and also add wording to asked about aquifer / aquifer recharge area
o # 26, add “rights of ways” after deed restrictions.
o # 27, remove asterisk after the word “restrictive”
o # 34, add “submit proof of submissions”

Under Plan Submission: (Section 2)
o Add the word “drawing” in parenthesis next to “Plan Submission”.
o Also, where scale of 1”=100’ is mentioned, after “at a scale” add “approved by the Planning Board”
o # 1 Contour Lines, add “at 5’ intervals”
o # 8, remove “etc.”

• Renumber items to make numbering sequential throughout the document.

Under “required for major subdivision and minor subdivision only”: (Section 3)
o # 12 Liquidation Harvesting rules, add statement “concerning”…
o # 3 Driveway Entrances, move this item to 1st section; also, need a close for the parenthesis
o # 9, capitalize “pond”
o # 8 List of construction w/ cost estimates, change “prior to” to “before”
o # 14 Final Plan under “a.” after “two reproducible transparent originals”, add “ and one paper copy”
o At the end of # 14, add a request asking for a digital copy of the signed final plan to be provided in the form specified by the Planning Board

Under “required for site plan only”: (Section 4)
o # 4, add “from the Town Clerk” after “Statement” – also, move this to first section
o # 5, move to first section
o # 9, replace the “or” with a comma and change “exterior materials” to “with a description of exterior materials to be used”

Under “Instructions”: (last section)
 1st paragraph: …two weeks “before” the meeting.
 2nd paragraph: …submit “10” copies…
 3rd paragraph: Change “Prior” to “Before”
 Delete whole section regarding Notification of abutters
 At bottom add: Fees “are set by the town selectmen, available on the website or through the town office.”

b) Brooks spoke with the Selectmen regarding the windmill ordinance; they would like the Planning Board to run with this. A gentleman is speaking on this topic to the Rotary at 7:30 am Tuesday, Jan 19th at the Bethel Inn. Pat will distribute more information on this to the board via Becky.

Adjournment Pat moved to adjourn; Joe seconded. Motion passed unanimously. Meeting was adjourned at 8:58 PM.

Next Meeting
The next meeting will be held Wednesday, January 20, 2010.

Agenda

Newry Planning Board Agenda
November 4, 2009

1) Minutes of the October 21 Meeting

2) New Business
a) The Colony
b) Sunday River Skiway (site plan applicability discussion)

3) Old Business

4) Findings of Fact
a) Sunday River Skiway
b) The Peaks Village

5) Mail

6) Open Discussion

7) Adjournment

Planning Board Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, October 21, 2009
Present: Brooks Morton (Chairman), Pat Roma (Vice Chair), Beth Bean (Secretary), Joe Aloisio, Susan Herlihy,
Absent: Mark Wight, David Walker, Jack Taylor (Alternate)

________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00 PM. Minutes of Previous Meeting:
Minutes of the previous meeting were reviewed. Pat Roma made a motion to accept the meeting minutes of October 7, 2009. Beth Bean seconded the motion. It was decided that the minutes would be amended under Open Discussion, item C, making the last sentence read ¡§It was decided that this is a Code Enforcement Officer issue and possibly a Planning Board Shoreland Zoning issue pending the result of a site walk.¡¨ Pat accepted the change to his motion. The motion passed with a unanimous vote.

New Business

a) Peggy and Harold Fournier ¡V consultation: The Fourniers contacted the Chairman to say they would not be appearing before the board. Brooks briefed the board on his conversations over the past two weeks with the Fourniers, and told the board of the Fourniers intention to write a letter to the board.

b) Sunday River Skiway - site plan applicability discussion: Brooks pointed out that if Joe steps down, the board will not have quorum. Joe was allowed to go forward with the advisory presentation since no formal action would be taken. Joe explained the resort¡¦s proposal to install a series of five ground-to-ground zip-lines routing from the bottom of Spruce Peak Lift (Lift 8) to the bottom of Lift 2 at South Ridge. The board discussed applicability. The land would continue to be used for recreation. Some trees will need to be cut, but stumps will be left in place minimizing the environmental impact. The Chairman suggested revisiting this again when a quorum is present for a vote.

Old Business

Findings of Fact

a) Sunday River Skiway (#09-170A & #09-170B): Pat distributed the Findings of Fact for review and comment. The board is unable to vote due to the lack of a quorum if Joe abstains from the vote. Brooks pointed out that the Zoning District is General now. Brooks said that, for the size and scope of the modification, these Findings of Fact are adequate. These will be on the agenda for a vote at the next meeting.


Mail
„X Notice: AVCOG Planning Day in Auburn, November 5th.
„X Note to board: Jack Taylor regretfully put in his resignation due to his work schedule. The Town is looking for another alternate board member.

Open Discussion

a) Conditional Approvals: A definition of such is included in the Maine Planning and Land Use Laws book. The Chairman read from the book and summarized that a conditional approval is not restricted to the exact terms of the ordinance and can be put on a board¡¦s approval to cover items that are not included in the town¡¦s ordinance.

b) News Ordinance: The Selectmen will be scheduling a vote on the new ordinance at their next meeting. The board discussed that changes made since the last public meeting. An electronic version is available upon request.

c) Update from Main-Land Development: Main-land was contacted by DEP staying that the change to the Peak Village plan was not significant enough to warrant their involvement.

d) AVCOG Financing the Purchase of Mill in Otisfield: Brooks explained that it is possible that they could be the facilitator of a grant.

Adjournment Pat made a motion to adjourn the meeting; Joe seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 7:32 PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, November 4, 2009.

Agenda

Newry Planning Board Agenda
December 16, 2009

1) Minutes of December 2, Meeting

2) Old business
a) The Colony

3) New Business
a) Sunday River Skiway

4) Findings of Fact

5) Mail

6) Open Discussion

7) Adjournment

Agenda

Newry Planning Board Agenda
February 3, 2010

1) Minutes of January 20 meeting


2) Old Business
a) UDRO Application review.
b) Wind Energy Ordinance review

3) New Business


4) Mail

5) Open Discussion

6) Adjournment

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, February 17, 2010
Present: Brooks Morton (Chairman), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy, Mandy Ottone (Alternate)
Tardy: Pat Roma (Vice Chair) 7:03,
Absent: _______________________________________________________________________
Proceedings:
Meeting was called to order at 7:00 PM by Chairman, Brooks Morton.
Brooks appointed Mandy as a voting member, in Pat’s tardiness.
Previous meeting’s minutes were reviewed. Changes were discussed and accepted. Joe moved to accept the minutes as amended. Susan seconded. There was no discussion. Motion passed unanimously.

Brooks transferred voting rights from Mandy to Pat.

Old Business

a) Wind Energy Ordinance Review:
• The board discussed the recent local debate on the subject. The ideas/thoughts they took away from that event, as well as their thoughts on the other pertinent information they have found (articles, reports, copies of other town’s ordinances & such) most of which they’ve shared amongst themselves via email in preparation for this meeting.
• The board discussed length-of-time expectations on the process of developing this ordinance. The Chairman believes the Selectmen would like to see a draft fairly soon.
• It was decided that the board would start working on the first nine sections of the State’s model, while, at the same time, looking at the Dixmont ordinance and using that one as a guideline, but making Newry’s version a little less restrictive.

Mail
 From DEP, information regarding ground water pollution. Brooks will distribute to board members via email.

Open Discussion

a) Beth Bean’s & David Walker’s terms expire this year, as does Mandy Ottone’s as Alternate. The Chairman asked they contact the Town Office if they are interested in continuing on the board.
b) Brooks & Mark are both interested in running for the Selectman.

Adjournment Pat moved to adjourn; Joe seconded. Motion passed unanimously. Meeting was adjourned at 7:59 PM.

Next Meeting - The next meeting will be held Wednesday, March 3, 2010.

Planning Board Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, October 7, 2009
Present: Brooks Morton (Chairman), Pat Roma (Vice Chair), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy,
Absent: Jack Taylor (Alternate)
________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00 PM. Minutes of Previous Meeting:
Minutes of the previous meeting were reviewed. Susan Herlihy made a motion accepting as written the minutes of September 2, 2009. Joe Aloisio seconded the motion. There was no discussion. The motion passed with a unanimous vote.

New Business

a) The Peaks Village Project Modification (#09-172): Bob Berry distributed copies of the application and handed the Secretary a check. Brooks explained the town¡¦s issue with minor modifications and the additional expense it costs the town stating that the Selectmen have decided to charge a fee for modifications at a rate of $25 per category of modification to cover the additional cost to the town. The total amount for this application is $150. Bob explained the proposed changes to the original plan, which include: adding a shared driveway for lots 91 & 90, putting in a sewer easement for sewer lines, running a gravity sewer line rather than pumping, moving the hammerhead, and tweaking a lot line to accommodate a well that is already installed.

Bob said DEP & DES have been contacted regarding the modification, but neither have responded and may not.

Brooks appointed Susan as liaison and numbered the application 09-172.

Pat Roma moved the board find the application complete and approve the application. Susan seconded. After discussion, Pat retracted this motion.

Pat moved that this is a complete application. Susan seconded. Discussion ensued regarding the check discrepancy due to the new standards. The vote was unanimously in favor.

Pat moved the board approve this application. The board discussed the process/criteria in creating the Findings of Fact for a modification. Brooks pointed out two outstanding issues: DEP approval and the additional fee. Bob explained that he does not have an application pending with DEP, but has submitted one to DHHS/DES. Pat amended his motion to include two conditions of approval: one being approval if necessary from DEP (which he later corrected as DHHS/DES), the other being the payment of remainder of the fee in the amount of $125. Susan seconded. Discussion took place regarding the necessity of the condition of DEP/DHHS approval. Six members voted in favor; Joe Aloisio voted opposed. The motion passed.

The board proceeded to sign the Mylars.

Old Business


Findings of Fact

a) Robert Lowell (#09-171): David Walker made a motion to approve the Findings of Fact as submitted. Joe seconded. Vote was unanimously in favor.

Sunday River Skiway (#09-170A & #09-170B): Pat stated that he prepared the Findings of Fact but questioned the format he used. The board discussed this Findings of Fact as well as the format to be used for Findings of Fact for modifications. These two Findings of Fact will be revised and resubmitted at a later date.

Mail
„X Announcement re: Maine Planning and Land Use Laws 2010 Edition
„X Save the Date Notice re: AVCOG Planning Day and General Assembly Nov 5th.
„X Letter re: Mayhew 3-Lot subdivision; from Peggy & Harold Fournier and addressed to the Town.

Open Discussion

a) The Fournier letter (referenced above) regarding the inclusion of adjacent lots being in a subdivision that is created within the 5-year period of the original lot division and the tax assessment of such lots. It was decided that this is not a Planning Board issue.

b) MMA response regarding the applicability of the board reviewing the addition for the Sunday River Inn project - it is applicable if it is within a 10-year period, after 10 years, it does not have to come before the board unless it is over the square-foot maximum.

c) Activity on Jack Taylor¡¦s property ¡V borrow pit/ processing operation and mineral extractions. The board researched various rules and definitions within the UDR and Shoreland ordinances and found that the operation is mineral extraction with the removal of the material off the extraction site bringing it into ¡§industrial use¡¨ and requiring a permit. It was decided that this is a Code Enforcement Officer issue and possibly a Planning Board Shoreland Zoning issue pending the result of a site walk.

Adjournment Pat made a motion to adjourn the meeting; Joe seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 8:45 PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, October 21, 2009.

NEWRY PLANNING BOARD
MINUTES OF MEETING
Wednesday, May 06, 2009

Present: Brooks Morton (Chairman), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy, Jack Taylor (Alternate)

Late: Pat Roma

________________________________________________________________________
Call to Order

Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00 PM.

The Chairman appointed Jack Taylor as a voting member in Pat Roma¡¦s absence.

I. Old Business
Minutes: Minutes of the previous meeting were reviewed. Joe Aloisio made a motion to accept the minutes of the April 15, 2009 Newry Planning Board meeting as amended. Susan Herlihy seconded the motion. There was no further discussion. The motion passed with a unanimous vote.

Pat Roma was reinstated as a voting member. Jack Taylor returned to the board as an alternate.

a) Timber Village (#09-165):

Bob Berry, representing Main Land Development, distributed supplemental information to the board regarding Timber Village.

1. The supplemental information included a revised application.
2. The documents also contained an itemized list from Tom DuBois explaining all of the requests, by the board, from the previous meeting. All explanations of items in the list were found in the tabs and in the drawing of the document.

Beth requested that a financial and technical capacity statement be added to the application.

A discussion ensued regarding the additional information pertaining to the Timber Village project.

Brooks asked for a drawing of the second means of egress from the building. He also asked for square footage of the second story of the building.

Brooks received a letter from the Newry Fire Department dated 4-17-09. The letter stated that there was never an agreement for the use of the existing fire ponds that are privately owned. The Fire Department recommended 3 options: option 1- sprinkler system for the new buildings; option 2- install cistern; option 3- a 35,000 gallons of water year-round fire pond with dry hydrant within 1500 feet of the buildings.

Bruce Pierce, representing the Newry Fire Department, discussed fire pond issues in relations to the Timber Village project. Bruce stated that a letter from Roger Beaudoin, stating that he would be agreeable to let them have use of his fire pond, would be agreeable with the fire department.

Mark Wight questioned the fact that the total lot sizes did not agree with the lot sizes on the application. Applicant agreed to supply that information at the next meeting.

Brooks received an e-mail from Loretta stating that there were no tax liens on the property and that the taxes had been paid.

The applicant said that there would be no Phase II at this time.

Main Land Development will supply additional information regarding:
1. Letter of financial, technical capacity
2. The square footage of the impervious surface
3. The square footage and use of the second floor of the building
4. A list of construction items
5. A condition of approval regarding the septic system will state that there will be no restaurants
6. The conditions of the MDOT be referenced on the final plan
7. The fire protection will be negotiated
8. A clarification on lighting wattage
9. A second means of egress from the building

b) Sunday River Inn (#09-166):

Joe Aloisio stepped down from the board as a voting member. The Chairman appointed Jack Taylor as a voting member.

Joe distributed the application for the Sunday River Inn project to the board.

The business will be maintained as a retail and Nordic ski center.

Joe explained to the board the planned changes for the current buildings and property. A discussion ensued regarding the new plans.

David Walker was appointed the liaison for the Sunday River Inn project.

Pat requested a storm water management plan for this application.

II. New Business:


a. New River Village (Project Extension) (#09-167):

Tom Noble was present for a project modification for the New River Village. He asked for a two year extension with no changes.

The fee for the application will be $225.00.

Pat Roma made a motion to approve the application. Susan Herlihy seconded the motion. The Chairman received a letter from the town office stating that the taxes have not been paid. The approval would be conditional on the payment of the taxes.

Mark Wight was appointed liaison for the project modification.

The town also had an issue with the demolished building, stating that there would be 3 loads left for removal. The applicant agreed to that as soon as possible.

Pat Roma amended his motion to approve with the one condition that Brooks suggested, and that condition being that the taxes would be paid. Susan Herlihy seconded the amended motion. There was no further discussion. There was a unanimous vote in favor.

b. Powder Ridge Townhouse Association (Project Extension) (#09-168):

Ray Hanian was not present due to illness. The Chairman distributed the paperwork for the extension, in Bob¡¦s absence. This is the second extension for the Powder Ridge Townhouses. The Chairman also presented Beth with a check for the fee.

Pat Roma moved approval for this application. Susan Herlihy seconded the motion. Jack Taylor was appointed liaison for this project. There was no further discussion. There was a unanimous vote in favor.

c. The Peaks Lot #60 (Advisory Meeting): Has been withdrawn

d. The Chairman asked for the Planning Board to vote to allow to hear Charlie Bean discuss a project plan. Susan Herlihy stated so moved. Pat Roma seconded the motion. There was a unanimous vote to hear Charlie Bean.

Charlie Bean, owner of Sunday River Gems, introduced the Board to a proposed new use of his property to be done in conjunction with the existing business. He plans to have mine tailings delivered to a section of his parking lot so that people can pay to ¡§mine¡¨ the pile. The Board determined that this is not a change of use ¡V it is consistent with the existing gem business ¡V and an application is not needed.


III. Mail:
„X The Chairman distributed the letters from the town office and fire department

IV. Open Discussion:

a. Joe related to the board a discussion he heard between Chris Nagel and the Newry selectmen. The discussion involved the denial of the Newry Redevelopment project. The discussion involved the Findings of Fact process. Chris suggested that the Findings of Fact be presented before the approval of the applications.
Joe distributed a Findings of Fact template to the board. The board continued to discuss the template for the Findings of Fact.

c. The board also discussed the consequences of project modifications where there were lot line changes. Per Loretta, extensions involve re-processing tax maps and deeds at the town office. The $25.00 fee does not cover the true costs. The new ordinances will address project modifications.

V. Adjournment: Pat Roma made a motion to adjourn the meeting; Beth Bean seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 8:35 PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, May 20, 2008.

Planning Board Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, November 18, 2009
Present: Brooks Morton (Chairman), Pat Roma (Vice Chair), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy, Mandy Ottone (Alternate)
Absent: Beth Bean (Secretary) ________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00 PM. Minutes of Previous Meeting:
Minutes of the previous meeting were reviewed. An amendment was added noting that no decision was made during the discussion, which is found in the last sentence of the top paragraph on page 2, regarding secondary road standards and whether a road can be built to two different standards. Pat made a motion to accept the minutes of the November 4, 2009 Newry Planning Board meeting as amended. Joe seconded the motion. There was no discussion. The motion passed with a unanimous vote.

Brooks appointed Mandy as a voting member in Beth’s absence.

New Business

a) The Colony (#09-173): Skip Bennett represented The Colony Development. A $275 check to cover outstanding fees and a copy of the permit from the Army Corp of Engineers was handed to the board. In regards to the list of items discussed at the previous meeting, Skip stated that he did not receive the list from Tom Dubois and said that research is being done on whether or not to add a gate, as well as what would be required to make the road meet secondary road standards. The board talked about the initial origin of the gate discussion, which was a result of the board’s recognition that the logging road made King Pine a through-road. Brooks stated that in researching previous minutes, there was no record of the gate even though it was discussed, and said there were no conditions of approval in regards to a gate in the Findings of Fact. The board stated that two scenarios exist: either King Pine leads to the ski resort and must be built to secondary road standards, or a gate must be installed eliminating the possibility of King Pine being a through road; the required standard for the section of road before the gate would depend on the number of lots accessed by that section of road.

Skip asked about guardrails and MDOT’s standards for a guardrail. The ordinance states that a secondary road needs a guardrail that meets MDOT standards. MDOT standards only allow metal, no wooden, guardrails.

Skip asked to table this topic and asked if any other outstanding items exist.

Current outstanding items are:
• Confirmation of whether King Pine will be a through road or be gated.
• Bridge guardrails need to be changed depending on whether King Pine Road is a neighborhood road or a secondary road.
• The board needs a copy of the pond easement language.
• The word “Patriot’s” needs to be added to Crown Road where it was mistakenly left off.
• Proof of ownership of the property where the new piece of road will be located.
• On the map that will become the Mylar, the piece of land noted as “Sunday River property”, needs to be changed to “Snow Village” as shown on the town’s tax maps.

The board discussed the fact that the previously approved plan showed King Pine as a dead-end road; it was not designated as a through road and those plans made no reference to a logging road. It was pointed out, however, that in past discussions there was verbal reference made about the ability to pass over the logging road and the board was told then that a gate would be put there. However, the plan as approved showed King Pine as a dead-end road. In summary, if it doesn’t have a gate, then it is a through road and must be termed a through road, and therefore, the road and the bridge must be maintained to secondary road standards.

Joe made a motion that if a road continues through to another road in some form, and has a gate which limits its use to under sixty-six units, then it will be considered a neighborhood road. Susan seconded. Discussion ensued on whether the road in question needs to be named in this motion. Joe said no; that this would set a precedent. The board discussed the matter of the gate being left open. Various ideas were talked about; no decision was made. The board commented that the “logging road”, which allows for access to the ski resort, was not built in the same manner as most logging roads; that it was built to a higher standard. The board mentioned again that they believe King Pine was approved as a dead-end road and that, on the approved plans, it ended in a cul-de-sac. A lengthy discussion ensued bringing up a variety of scenarios; no conclusions were made. The board proceeded to vote. No members voted in favor; Brooks, Pat, Mark, David, Joe, Susan, and Mandy voted in opposition. The motion is defeated.

Members of the board stated that the road should be closed off, which was the way the plan was approved. Susan mentioned that other proposed changes to the road in regards to what was previously approved include that it is in a different location and it is 280’ shorter. The board questioned whether these items need to be addressed and a condition put on the Mylar regarding the gate. The board asked the CEO if there have been any violations to any town ordinance with the logging road as an extension off of King Pine; the CEO replied no.

The board discussed multiple examples of other roads (work roads, logging roads, etc.) in the area that may be seen as through roads and setting a precedent; it was decided that many of these do not apply to this situation due to locked gates being in place, etc.

Steve Wight, who was present in the audience, reminded the board that the marketing efforts for The Colony Development included, as one of the selling points, the ability for residents of the subdivision to travel to the ski resort via that road.

Skip asked to defer this to the next meeting, December 2nd.

Skip asked the board, if an active gate was installed, than could the road be a neighborhood road. The board clarified that no more than 65 lots may be accessed by a neighborhood road.

Brooks asked about changing classifications in certain sections of the same roads. The board decided yes, a road may change classification as long as the road is a dead-end road and the direction which the road travels goes from a higher standard (accessing more lots) to a lower standard (accessing fewer lots). Brooks pointed out that it was presented by the applicant that off from Patriot’s Drive there is a right-of-way, which has been discussed in previous meetings for future development out on another lot. Any road, which can be used to access 66 lots or more, must be built to secondary road standards.

Skip asked, if an active gate, with the current construction, would satisfy the ordinance? No answer was provided.

Brooks said that if the guardrail was approved by an engineer’s stamp confirming it meets neighborhood road standards; if the road accesses more than 65 lots it must meet secondary road standards and, in that case, the guardrails must meet MDOT standards.

The board discussed whether the gate should include a sign stating private property, no through access, or if the active gate was to only allow access for the fire department to fight a woods fire and not to allow access to the residents of the subdivision. Pat read the definition of a neighborhood road “a road within a subdivision and is not intended to allow through-traffic.” If through traffic is allowed, then the road must be built to secondary standards as a minimum.

Skip will come back before the board at the next meeting. The board reiterated the outstanding items:
• Mylar must reflect current property owners (agreeing with current tax maps)
• Ownership of the hammerhead
• Pond easement language
• A correction of a typo – King Pine to Patriot’s Crown
• Road classification must be determined
~~~~~~~~~~~
Steve Wight requested to be added to the agenda stating he has the final Mylar for Red House Farm Village.

Pat moved to add it to the agenda. Susan seconded. All members voted in favor.

Pat disclosed for the record that he is currently the property manager at Red House Farm Village, but stated that since the applicant is not his customer, there should be no conflict of interest.

b) Red House Farm Village Final Mylar: Steve Wight explained the history of the village beginning in 1996 and said there have been a total of 5 Mylars recorded. Currently there 23 units with 50x50 building envelopes all but 3 units are constructed. All required infrastructure is installed underground: power, cable, telephone, water and sewer. Gary Inman explained the various 5 plans that have been done and amended over time, which include condo plats and plans to do a revised boundary and site plan, some Gary has signed, some he has not. Gary stated that the plan before the board tonight is an as-built of the buildings that are built and will protect the property owners.

The board pulled the older Mylars to review for any conditions for approval placed in the past and confirm that the Mylar before the board tonight was accurate. The only condition found was on the Mylar of Sept 2002 stating that “All locations of buildings and other features, existing and proposed, are approximate and unconfirmed in the field. Prior to recording the plan, all pertinent features should be accurately located by a registered, professional land surveyor.” The board discussed “pertinent features”.

Joe moved that the plan presented at this meeting shows that all pertinent features have been accurately located by a registered, professional land surveyor. Mandy seconded. No discussion. All members vote in favor.

Joe said he read through the notes and there was nothing on the original that did not get carried forward.

Gary asked to make a change to Note # 4 “land retained by Wight Enterprises LLC” is actually owned by Steven and Margaret Wight. Gary asked the board’s permission to strike out “Enterprise LLC” and initial the strike out, so just “owned by Wights” remains.

Parking spots within the village were discussed, each space noted is in an area that is gravel and used/plowed as a parking space.

Mandy made a motion to approve the Mylar. Susan seconded. All members voted in favor.

The board proceeded to sign the Mylar.

Mail
 Special Town Meeting is Monday, December 7th at 6pm.

Open Discussion

a) AVCOG Planning Day: Some notes from the event: if a town is going to discontinue a road, then it needs to do so, have documentation stating such, and post the information for others to be aware. Also, if the town is going to adopt a wind ordinance, then the town should customize their own ordinance rather than adopt the State’s version with presupposes that the wind always blows, the sun always shines, and the land is flat, and it does not take into consideration the level of the noise from the windmills.

Adjournment Pat made a motion to adjourn the meeting; Joe seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 8:42 PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, December 2, 2009.

Planning Board Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, December 16, 2009
Present: Brooks Morton (Chairman), Beth Bean (Secretary), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy, Mandy Ottone (Alternate)
Absent: Pat Roma (Vice Chair),
________________________________________________________________________
Proceedings:
Meeting was called to order at 7:00 PM by Chairman, Brooks Morton. Previous meeting¡¦s minutes were reviewed. Joe moved to accept the minutes as written. David seconded. Discussion ensued; no changes resulted.

Mandy was appointed as a voting member in Pat¡¦s absence.

The earlier motion passed unanimously.

Old Business

a) The Colony (#09-173): Dutch Dresser represented the Colony. Handouts distributed to the board included: information about the proposed traffic gate, a graphic of the proposed signage, an engineer¡¦s drawing that includes the hammerhead, and a copy of the easement covering both the turn-around and the detention pond. Dutch stated that the abutter¡¦s name was corrected on the Mylar showing correct ownership of abutting properties. He said notes regarding the road standards within the subdivision, as well as the gating provision, were added to the Mylar as requested.

The chair confirmed that the easement was noted on the Mylar; Dutch stated that the easement was registered with the Registry of Deeds.

After reviewing the handouts, the chair said that everything had been addressed except the requirement from the December 2nd meeting to correct a typo in the initial proposal. He added that since developer is not longer changing the road status on the loop, the section of the cover letter containing the typo is now a moot point and suggested the board waive the specific requirement to correct the typo. Joe said, ¡§So moved¡¨; Susan seconded. No discussion. The vote passed unanimously.

The chairman explained that since this is a modification, there is no need for the board to vote on completeness, only a motion to approve is needed. Susan said ¡§so moved¡¨; Joe seconded. The vote passed unanimously.

The board proceeded to sign the Mylar. The Chairman stated that the board will review the Findings of Fact at the next meeting and asked the applicant to send an electronic version of the plans to the town.

The tape was paused during the signing of the Mylar.

New Business

a) Sunday River Skiway: Sunday River has requested to wait until the new ordinance is done.

Findings of Fact -- none

Mail
„X Email from Sunday River regarding the delay of presentation.

Open Discussion

a) The Chair distributed copies of the new ordinance with marked changes to interested board members and stated that he had researched the difference between the requirements for major and minor subdivision requirements adding that the definitions of major and minor subdivisions has changed. Joe offered to draft a new application. Brooks mentioned that David Bonney is working on a new Building Code application. After the new application gets approved by the Selectmen, it will be posted on the website along with the new ordinance and the maps.

b) The new application fee schedule was distributed to board members. The board discussed deciding factors for the new fees and the fee¡¦s allocation into the General Fund.

c) Windmill ordinance ¡V concerns were expressed regarding the regulation of private ¡§backyard¡¨ windmills. Brooks offered to ask the selectmen what their expectations are in regards to the next step for the board following the board¡¦s review of the ordinance.

Adjournment David moved to adjourn; Beth seconded. Motion passed unanimously. Meeting was adjourned at 8:00 PM.

Next Meeting
The next meeting will be held Wednesday, January 6, 2010.

April 1, 2009 Minutes

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, April 01, 2009
Present: Brooks Morton (Chairman), Beth Bean (Vice Chair & Secretary), Joe Aloisio, Jack Taylor (alternate), Mark Wight
Late: Pat Roma Absent: Susan Herlihy, David Walker
________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:02PM. The Chairman appointed Jack Taylor as a voting member in Susan Herlihy’s absence. creating three separate positions. Jack Taylor seconded the motion. A discussion ensued regarding the specific work involved for the vice chairman. Brooks suggested that the vice chairman’s position be responsible for the Findings of Fact. The motion passed with a unanimous vote. The first nomination was for chairman. Pat Roma nominated Brooks Morton. Beth Bean seconded the nomination. There were no further nominations. Hearing none, Brooks closed the nomination. The nomination passed in favor. The second nomination was for vice chairman. Beth Bean nominated Pat Roma. Brooks Morton seconded the nomination. Pat asked to clarify the vice chairman position. Pat said that he would be willing to act as chairman in Brooks absence and to substantiate the Findings of Fact. A discussion ensued regarding creating a template for the Findings of Fact. Pat Roma will accept the nomination on the condition that the title come with an increase in stipend. If there is no increase he will resign the title. The nomination passed with a unanimous vote. The third nomination was for secretary. Pat Roma nominated Beth Bean. Joe Aloisio seconded the nomination. There were no other nominations. The nomination passed with a unanimous vote.
Findings of Fact for Great Brook Preserve will wait until Susan Herlihy returns.


Mail:
Brooks received an e-mail dated 4-1-09 from Main Land Development regarding an application. Main Land Development was looking to submit an application to the planning board for Greg Webb to put a snowboard shop on his commercial lot, which was part of Timber Village project.
Joe Aloisio made a motion to disseminate the information. Beth Bean seconded the motion. There was a unanimous vote in favor.

Brooks distributed the application documents to the planning board members.

Brooks also discussed a brochure regarding a Sub-Division Site review in South Paris.

Open Discussion:
Brooks informed the new members that the town continues to work on the new ordinances. A discussion ensued regarding the ordinances.

b. The board answered questions from the new members.

Adjournment: Joe Aloisio made a motion to Mark Wight and Jack Taylor were welcomed to the Newry Planning Board as new members.
Old Business
Minutes: Minutes of the previous meeting were reviewed. Pat Roma made a motion to accept the minutes of the March 18th, 2009 Newry Planning Board meeting as amended. Joe Aloisio seconded the motion. There was no further discussion. The motion passed with a unanimous vote.
New Business

Discussion on Officers:

Brooks suggested that the Planning Board split the chairman, vice chairman and secretary into three positions as it states in the Planning Board Bylaws. Joe Aloisio made a motion to separate the secretary and vice chairman positions adjourn the meeting; Pat Roma seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 7:52PM.
Next Meeting The next meeting of the Newry Planning Board will be held Wednesday, April 15th, 2009.

NEWRY PLANNING BOARD MINUTES OF MEETING Wednesday, November 4, 2009
Present: Brooks Morton (Chairman), Mark Wight, David Walker, Joe Aloisio, Susan Herlihy, Mandy Ottone (Alternate) and Pat Roma (Vice Chair) who arrived late
Absent: Beth Bean (Secretary)

________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00 PM.
Brooks introduced Mandy Sysko-Ottone as the new alternate member and appointed her as a voting member in Beth’s absence.
Minutes of Previous Meeting:
Minutes of the previous meeting were reviewed. A change was made on Page 2 under the Mail section, the word “a” was removed to read “Jack Taylor regretfully put in his resignation…” Susan made a motion to accept the minutes of the October 21, 2009 Newry Planning Board meeting as amended. Joe seconded the motion. There was no further discussion. The motion passed with a unanimous vote.

New Business

a) The Colony (#09-173): This is a project modification for which application was numbered 09-173 and Mark Wight was appointed as liaison. Brooks noted that with the Secretary being absent, Pat Roma would cover her duties (i.e. fee collection).

Tom Dubois explained the changes on the project modification. The changes include: road changes such as King Pine Drive now ending in a hammerhead at a new location rather than the original cul-de-sac and some changes to road widths which eliminate some wetland impacts, lot line changes (as a result of the road changes), modification of a stream crossing, some buffer changes, and retention pond relocation.

Discussion ensued regarding payment of application fee; a check was to be sent to the town from the developers.

Tom said they have language on the pond easement will check on language for the right-of-way.

The intersection noted in the application should state “King Pine to Patriot’s Crown” (rather than just “Crown”).

The board pointed out that there is an existing bridge with wooden guardrails, which do not meet secondary road standards, on King Pine. This road was to be gated restricting the use beyond the gate to residents only providing an exclusive shortcut to the ski resort to residents of the development. The board continued discussion on the history of the plan and the roads use. Brooks asked for confirmation that King Pine is a secondary road, and, if it is not going to be gated, then stated that it will be a secondary road (if it is not already). The board discussed secondary road standards and whether a road can be built to two different standards; no decision was made during the discussion.

The Army Corps of Engineers was involved in this modification due to the vernal pools; they have issued a general permit for this site. Brooks asked for a copy of that permit for the Town’s files.

The board discussed further the hammerhead, the gate and the through-road.

To reiterate, the outstanding items are:
• Confirmation on classification of King Pine road and whether it is a through-road, and if not, is there a gate near the hammerhead
• Question about the bridge guardrails
• Application fee payment confirmation
• Pond easement language
• Army Corp of Engineers permit
• Correction of item # 2 -- King Pine to Patriot’s Crown

Brooks confirmed that Tom was aware of the new fee for project modifications per the Selectmen.

b) Sunday River Skiway - site plan applicability discussion: Continued discussion and formal vote.

Brooks noted that Joe Aloisio will step down from the board while he presents.

Joe explained the ground-to-ground, year-round zip line plan and said that he was coming to the board to see whether this needed a site plan review. The board noted that if platforms would be erected, then the platforms would meet the definition of a structure. No platforms are planned; the current plan is for a ground-to-ground series of zip lines. Wooden blocks will be placed around the trees to prevent the cables from harming the trees.

Pat Roma moved that the board treat this as a project that does not require board approval. Susan seconded. No discussion. All members voted in favor.

Old Business

Findings of Fact

a) Sunday River Skiway (#09-170A & #09-170B): The board did not vote on these at the last meeting due to a lack of quorum. Pat moved approval of 09-170A. Mark seconded. No discussion. The board voted unanimously in favor. Pat moved approval of 09-170B. David seconded. No discussion. The vote was unanimously in favor.

Joe returns as a voting member of the board.

b) The Peaks Village Project Modification (#09-172): Pat moved the board approve. Susan seconded. No discussion. All members voted in favor.

Joe asked that the template for these findings of fact be distributed electronically to the board so all members could use this format for future findings of fact.

Mail
 Letter from the Fourniers received October 26, 2009. The board discussed the letter, the intent of abutter letters, and appraisals of lots within a subdivision versus appraisal of lots not in a subdivision.

Open Discussion

a) Windmill Ordinance – The Selectmen would like to initiate a windmill ordinance and would like the planning board to review and comment on the State model by December 7th.

b) The special town meeting to vote on the new ordinance is scheduled for December 7th at 6pm.

c) The board discussed an article in Sun Journal (Oct 29th) regarding putting public emails in the permanent record.

Adjournment Pat made a motion to adjourn the meeting; Joe seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 8:00 PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, November 18, 2009.

April 15, 2009 Minutes

NEWRY PLANNING BOARD
MINUTES OF MEETING
Wednesday, April 15, 2009

Present: Brooks Morton (Chairman), Beth Bean (Secretary), David Walker, Joe Aloisio, Pat Roma (Vice Chairman), Susan Herlihy, Mark Wight, Jack Taylor (Alternate)


________________________________________________________________________
Call to Order
Brooks Morton, Chairman, called the meeting of the Newry Planning Board to order at 7:00PM.


I. Old Business
Minutes: Minutes of the previous meeting were reviewed. Pat Roma made a motion to accept the minutes of the April 1, 2009 Newry Planning Board meeting as written. Joe Aloisio seconded the motion. There was no discussion. The motion passed with a unanimous vote.

II. New Business

a. Timber Village (#09-165):

Tom Dubois from Main Land Development was present to represent Webb Builders for a commercial lot as part of the Timber Creek project. They are planning to put in a 56¡¦x 36¡¦ building to start, and potential for future expansion.
Tom proceeded to explain the project to the Planning Board. The proposed tenant is a snowboard shop for this building. The entrance will be off the Sunday River Road. Main Land Development does have a verbal confirmation, from MDOT, that the permit has been issued for the entrance. The selectmen, as road commission, stated to Brooks that the entrance was their one concern.

Beth Bean will be the liaison for the Timber Village application.

A discussion ensued regarding the project. One of the major concerns of the Board was the entrance from the Sunday River Road to the commercial building. Main Land will update a number of items on the new drawing. Main Land will update the septic system area on the drawing.

The Board did receive a letter from the Oxford County Sheriff¡¦s office stating that as long as the project was in compliance with Newry¡¦s rules and regulations they had no issues with the project.

The Board requested a building design for the expansion portion of the application. The Board would like to see a phase timeline for the expansion. The town office has requested the Board review the list of abutters before mailing the letters to the abutters.

The Board has also requested an overall lighting plan for the project.

The Board has requested the distances be stated to all driveways over to Valley View Road.

Discussions ensued regarding the project.

The town office had already received the fee payment for this application.

b. Sunday River Inn:

Joe Aloisio stepped down as a voting board member as he presented the project.

Brooks appointed Jack Taylor as a voting member.

Joe distributed a site plan for the Sunday River Inn¡¦s preliminary plans. The Inn has been purchased by the new company, SnowConnect. They are a Maine based company. They plan is to continue the business as a Nordic function and a retail outlet. Maine Handicapped Skiing will be an important part of the Nordic function. The two partners of the company are Justin VanTell and Bill McSherry.

Bill gave a brief synopsis of the company, SnowConnect.

One of the buildings on the property, the ski chalet, will be moved toward the back of the property. It will not be continued as an Inn.

It will continue to function as a retail shop and Nordic center. It will also function as a community room.

Discussions continued regarding the plans for the new operation.

This project will be placed on the agenda for the next NPB meeting.

Joe returned to the Board as a voting member. Jack returned as an alternate.

III. Old Business

Brooks clarified the vice chair position with the Board. There will be no increase in pay for the new position. A discussion ensued regarding the stipend. Brooks stated the specific work required for this position, which would be to do the duties of the secretary, when that person is absent. The vice chair would also conduct the meetings in Brooks absence.

A discussion ensued regarding the Findings of Fact process by the planning board.
Joe will bring a Findings of Fact template to the board for the next meeting.

Pat Roma accepted the functions of vice chair, as long as that position does not involve doing all of the Findings of Fact.

Joe recommended to the chairman that if this is not a one year commitment, that these positions are going to be separated, that the selectmen modify the warrant to include that the vice chair is an increased stipend position.

c. Findings of Fact:

Susan Herlihy presented the Findings of Fact for the Great Brook Preserve application #09-164 for the Lot #62 minor sub-division.

Joe Aloisio made a motion to approve the Findings of Fact as written. Pat Roma seconded the motion. There was no further discussion. There was a unanimous vote in favor.


III. Mail:
„X Application for project modification and/or extension for Tom Noble, to be placed on the agenda for the next board meeting.
„X Powder Ridge Townhouse association project modification and extension, to be placed on the agenda for the next meeting.

IV. Open Discussion:


V. Adjournment: Pat Roma made a motion to adjourn the meeting; Susan Herlihy seconded the motion. The motion passed with a unanimous vote. The meeting was adjourned at 8:35PM.

Next Meeting
The next meeting of the Newry Planning Board will be held Wednesday, May 6, 2009.